The 2020 Ambassadors Fund for Cultural Preservation Now Open

U.S. Embassy Bridgetown seeks proposals for 2020 U.S. Ambassadors Fund for Cultural Preservation

The U.S. Embassy to Barbados, the Eastern Caribbean, and the OECS is pleased to issue a call for project proposals for the U.S. Ambassadors Fund for Cultural Preservation (AFCP) for 2020.

  • The small grants applications (PDF 137 KB) close on Tuesday, December 10, 2019 at 11:59 p.m. Eastern Time.
  • The large grants applications (PDF 51 KB) has two deadlines,  round 1 close on Tuesday, December 10, 2019 at 11:59 p.m. Eastern Time. If large grant applications make it to round 2, applications close on January 31, 2020 at 11:59 Eastern Time.

Through the AFCP program, the U.S. Department of State supports projects that preserve cultural heritage in the following three areas:

  1. Cultural sites: such as, but not limited to, historic buildings and archaeological sites.
  2. Cultural objects and collections: from a museum, site, or similar institution, including but not limited to, archaeological and ethnographic objects, paintings, sculptures, manuscripts, and general museum conservation needs.
  3. Forms of traditional cultural expression: such as traditional music, indigenous languages, and crafts.

Applicants must meet the following requirements to be eligible:

  1. Must be non-commercial entities, such as non-governmental organizations, museums, ministries of culture, or similar institutions and organizations.
  2. Must be able to demonstrate the requisite experience and capacity to manage projects to preserve cultural heritage.
  3. Must have a Dun & Bradstreet Universal Numbering System (DUNS) number, a NATO Commercial and Government Entity (NCAGE) code, and be registered in the System for Award Management (SAM) prior to submitting full applications.  Applicants may acquire DUNs numbers at no cost by calling the dedicated toll-free DUNs number request line at 1-866-705-5711 or by requesting a number online at Applicants may request a NCAGE code at SAM is the official, free on-line registration database for the U.S. government.  Registration in SAM is free:

Project applications must include or address the following:

  1. Full and complete PAS Grants Application Form, Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL)
  2. Project basics, including title, project dates, and AFCP focus area
  3. Project applicant information, including contact information, DUNS Number, and SAM registration status
  4. Project location
  5. Proof of official permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site, object, or collection
  6. Project purpose that summarizes the project objectives and desired results
  7. Project activities description that presents the project tasks in chronological order (Note: If the proposed project is part of a larger effort involving multiple projects supported by other entities, the plan must present the full scope of the preservation effort and the place of the proposed project within that larger effort)
  8. Project time frame or schedule that lists the major project phases and milestones with target dates for achieving them
  9. Project participant information, including resumes or CVs of the proposed project director and other primary project participants
  10. Statement of importance highlighting the historic, architectural, artistic, or cultural value of the site, collection, or form of traditional expression
  11. Statement of urgency indicating the severity of the situation and explaining why the project must take place now
  12. Statement of sustainability outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project
  13. Detailed project budget, demarcated in one-year budget periods (2019, 2020, 2021, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs); indicates funds from other sources; and gives a justification for any anticipated international travel costs
  14. Budget narrative explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items
  15. Attachments and supporting documents including, at a minimum and required, five (5) high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site, object, or form of expression and, in the case of a site or object, show the urgency or need for the proposed project (collapsing walls, water damage, worn fabric, broken handle, etc.), any historic structure reports, conservation needs assessments, and other planning documents compiled in preparation for the proposed project

All eligible applicants must submit their proposals via email to

  • The small grants applications (PDF 137 KB) close on November 29, 2019 at 11:59 Eastern Time.
  • The large grants applications (PDF 51 KB) has two deadlines, round 1 close on November 29, 2019 at 11:59 Eastern Time. If large grant applications make it to round 2, applications close on January 31, 2020 at 11:59 Eastern Time.

Any proposals submitted after this time will not be accepted.

The Department of State established the AFCP at the request of the U.S. Congress in 2001 to demonstrate the United States’ commitment to preservation and protection of cultural heritage around the world. Please submit all AFCP application related queries to

  1. PAS Grant Form (214 KB)
  2. SF424 Form Instructions (PDF 319 KB)
  3. SF424 Form (PDF 265 KB)
  4. SF-424A Form Instructions (PDF 347 KB)
  5. SF424A Form (PDF 322 KB)
  6. SF424B Form (PDF 115 KB)
  7. SFLLL Form Instructions (PDF 308 KB)
  8. SFLLL Form (PDF 204 KB)